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VILLAGE OF DORCHESTER BOARD MEETING
Jul 06, 2011

*Tax Reminders will NOT be mailed, therefore:  This is a reminder that the postponed tax or second installment payment on 2010 taxes shall be paid to the Clark County Treasurer, Kathryn M. Brugger, on or before July 31, 2011.

*Please do not blow your grass clipping onto the Village streets.  It clogs up the storm sewers.

*Library Hours:  Mon.-11 a.m.-7 p.m., Tues-1 p.m.-6 p.m., Wed.-10 a.m.-6 p.m., & Fri.-9 a.m.-5 p.m.

*Neighborhood Watch Meeting at the Village Hall on July 26th, 2011 at 7 p.m.

*Date of August Board meeting-Wednesday, August 3rd, 2011 at 7:00 p.m. 

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VILLAGE OF DORCHESTER

Finance Committee Meeting

July 6th, 2011    6:30 p.m.

 

            Members present:  Koncel & Rau.  A motion was made by Rau, seconded by Koncel to approve the bills.  Motion carried.  Moved by Rau, seconded by Koncel to adjourn the meeting.  Motion carried.   Time adjourned 7:05 p.m.                                                                  

Val Heins

Deputy Clerk

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VILLAGE OF DORCHESTER BOARD MEETING

July 6th, 2011     7:00 p.m.

 

            President Krause called the Board Meeting to order at 7:05 p.m.  Roll call was taken with the following Trustees present: Aguilera, Ingersoll, Rau, Hunsader and Koncel.  Absent-Dunlap.   Also present: Deputy Clerk Heins, Rick Golz, Gary Leichtman, George Smith, Richard Hunsader, Rita Motte, Allan Kaatz, James Jantsch, Sheila Steinmetz, Marge Gorke, Rick Rinehart, John Staab and Kevin O’Brien of the TP.

 

            A motion was made by Hunsader, seconded by Aguilera to approve the June 1st minutes.  Motion carried.

 

            Moved by Rau, seconded by Hunsader to approve the June 1st audit summary report.  Motion carried.

 

            Rick Golz gave his monthly report to the Board.  He stated on Tuesday, July 12, 2011 Utility Service Co. will empty the water tower and do a system check.

 

            Discussion was held on possible colors for the new paint job on the water tower.  Moved by Koncel, seconded by Rau to approve grey, black and sea blue colors for the water tower.  Utility Service Co. is also doing the painting.  Motion carried.

 

            Gary Leichtman gave his monthly report.  He suggested switching the food and beer stand for the next Dorchester Days.  Gary also said that with a $500.00 upgrade of the weather siren, it could be activated through dispatch by authorized personnel.

 

            Jim Jantsch, representative of the Library Board, handed out background of Library project.

Ingersoll moved to approve the building contract and use Precision Builders as contractors, seconded by Koncel.  Motion carried.

 

            Trustee Rau discussed Village sidewalk repairs and need for on-ramps from the street.  He is seeking bids for the work.

 

            Trustee Rau also gave an update on farm equipment on Village streets.  Officer Leichtman will monitor for excessive speeding.  Farmer will be notified of larger spills and asked to clean up.

 

            Trustee Rau also said discussion might be need on looking into adding more pole lighting along fence line (east end of the track) to have available when needed.

 

            Discussion was held on sending “Courtesy Reminder” to property owners who have long grass, excessive weeds, to remind them of Ordinance 158.

 

            Trustee Rau reported on the Park Dam Project.  He stated the project would have to be extended to the end of July to finish significant part of the job.  Dry hydrants will be put in this month by the canoe dock.

 

            Eric Hastings was granted a sellers permit for educational materials.

 

            Moved by Koncel, seconded by Hunsader to approve an Operators license for Brittany Wiese for the C-Store.  Motion carried.  Aguilera abstained.

 

            Moved by Hunsader, seconded by Ingersoll to approve the 2012 Assessing Contract with Clarence Becker Jr.  Motion carried.

 

            Moved by Aguilera, seconded by Rau to approve three building permits to:

 

            Bruce Pawlowicz               Add on to garage on north side.                                 $3,000.

 

            Tim & Paula Baker              Windows, doors, roof, gutters, soffit & fascia wrap,

                                                            exterior trim, repair drywall and carpet.                $30,000.

 

            Keith & Sara Lageman    Windows, siding, gutters, wrapping exterior trim,

                                                            soffit & fascia.                                                                 $17,900.

 

            Pres. Krause announced that the Village of Dorchester website is 90% complete.  The web address is www.dorchesterwi.com.

 

            Trustee Rau made a motion to approve the Entity Authorization allowing for Bank Authorization signatures, seconded by Hunsader.  Motion carried.

 

            Pres. Krause gave an update about the Village Attorney Bonnie Wachsmuth is working on resolutions regarding wards and redistricting plans per Clark and Marathon counties.

 

            Pres. Krause presented the changes to the Employee Handbook.  On page 11 of the Handbook it will read 1. Group Health insurance is available to an employee who is employed 30 hours, but less than 40 hours per week; part-time employees working less than 30 hours are not eligible.  The Village will contribute 80 per cent and employee will contribute 20 percent.  Page 12.

 P.T.O. (Personal Time Off).  1. Permanent full-time and salaried employees will receive 1 week vacation after the probationary period.   Page 13.  Reimbursements of training costs:  (now to read) However, if the employee resigns training costs, license or certification fees must be repaid to the Village at the time of termination.   Pres. Krause stated the following changes to the Personnel Manual.  On page 6, Probationary Period 1. Each employee’s first 1040 working hours will change to read 26 weeks or 6 months; also in the same paragraph 1040 working hours will change to read 26 weeks or 6 months.  Resignation 1.-currently states submit written notice two (2) weeks prior to termination date.  Will change to read Supervisor positions submit a written notice 30 day minimum prior to the termination date.

 

            Pres. Krause discussed borrowing from other entities to develop job descriptions for Clerk-Treasurer and Deputy Clerk job descriptions as none exist at this time.

 

            Pres. Krause stated looking at different office hours as of Aug. 1st, 2011, however not yet to be determined.  Current Deputy Clerk Heins is training and working from 8:30 a.m.-2:30 p.m. and will be at the Clerk Institute for training the week of July 10th-15th.

 

            There will be a meeting in the Clerks office with Kirk Skoog of MSA to prioritize the Capital Improvement Projects on July 21st, 2011 at 7 p.m.

 

            Deputy Clerk Heins distributed the July audit summary report.

 

            Moved by Koncel, seconded Hunsader to approve the sign permit application for Cindy Steen as long as it meets protective covenants and zoning.  Motion carried.

 

            Moved by Hunsader, seconded by Aguilera to disband the Dorchester Youth and put the funds into the Park, Recreation, and Community Activities Committee.  Motion carried.  There is $1,122.02 in the Dorchester Activities Group fund.

 

            Pres. Krause read off a sheet that the CDBG fund had a balance of $66,000.00 when the program expired at the end of June, 2011.

 

           

 

 

            Pres. Krause spoke about the UCCC meeting that was held at Thorp on June 23rd, 2011.  Jay Tappen, the executive director of the West Central Wisconsin Regional Planning Commission (WCWRPC) spoke to group about the WCWRPC and how they provide resources to seven counties in the area (including Clark).  The next meeting will be on July 27, 2011 at Stanley.

 

             Moved by Koncel, seconded by Hunsader to enter Closed Session to discuss the Memorial Hall and Employee Job tasks/Job Descriptions/Compensation/and Benefits.  Motion carried.

 

            Moved by Koncel, seconded by Rau to go back into Open Session.  Motion carried.

 

            Moved by Rau, seconded by Koncel to re-open Finance Committee.  Motion carried.

 

            Moved by Koncel seconded by Rau to close Finance Committee.  Motion carried. Time adjourned 9:28 p.m.

 

            Motion to adjourn made by Aguilera, seconded by Ingersoll.  Motion carried.  Time adjourned 9:29 p.m.

 

 

 

Val Heins

Deputy Clerk



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