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Selected Meeting Minutes
May 04, 2011

*Please clean up after your dog while walking on the Village sidewalks or streets.

*Library Hours:  Mon.-11 a.m.-7 p.m., Tues-1 p.m.-6 p.m., Wed.-10 a.m.-6 p.m., & Fri.-9 a.m.-5 p.m.

*Neighborhood Watch Meeting at the Village Hall on May 24th, 2011 at 7 p.m.

*Date of June Board meeting-Wednesday, June 1st, 2011 at 7:00 p.m. 

*Village Wide Garage Sale on June 9-10-11 from 9 a.m.-5 p.m.________________________________________________________________________________________________


April 19, 2011     7:00 p.m.


President Dan Krause called the meeting to order at 7:00 p.m.  Roll call was taken with the following Trustees present: Aguilera, Ingersoll, Rau, Dunlap and Hunsader.  Absent: Koncel.  Also present:  Deputy Clerk Kathy Cook.


The Deputy Clerk swore in the Village President Dan Krause, and Village Trustees, Wayne Rau and Karen Dunlap.  It was noted that Trustee Deb Koncel was sworn in earlier in the day as she could not attend the evening Board meeting.


After some discussion, a motion was made by Aguilera, seconded by Hunsader to continue all committees as they are now until new committees are decided upon.  Motion carried.


Deputy Clerk Kathy Cook is doing the Board of Review class online.


After discussion, a motion was made by Dunlap, seconded by Ingersoll to pay Trustees $20.00 per committee meeting instead of a per hour rate.  Motion carried.


We will be posting meeting notices in the C-Store in addition to the usual places they are posted.


The revised Memorial Hall lease between Duane Rudolph and the Village was reviewed and signed.


Discussion was held in regards to the applications that we have received so far for the Clerk/Treasurer position that was posted in the Shoppers.  We will be making appointments to interview those applicants in the next week or two and will report on our interviews at the next board meeting. 


Moved by Hunsader, seconded by Rau to adjourn the meeting.  Motion carried. 


Karen Dunlap

Village Trustee



Finance Committee Meeting

May 4, 2011    6:30 p.m.


            Members present:  Pres. Krause, Ingersoll, Aguilera & Rau.  A motion was made by Aguilera, seconded by Ingersoll to approve the bills.  Motion carried.  Moved by Ingersoll, seconded by Rau to adjourn the meeting.  Motion carried.   Village bills -$57,500.  Water Dept. bills-$26,223.36.  Disposal Dept. bills-$25,579.18.  Time adjourned 6:59 p.m. 


Judy Robida

Village Clerk-Treasurer



May 4, 2011     7:00 p.m.


            President Krause called the Board Meeting to order at 7:00 p.m.  Roll call was taken with the following Trustees present: Aguilera, Ingersoll, Rau, Hunsader, Dunlap and Koncel.  Also present: Clerk Robida, Rick Golz, Dean Faude, Jesse Rieck, Gary Leichtman, Carroll Swager and Kevin O’Brien of the TP.


            A motion was made by Hunsader, seconded by Dunlap to approve the April 6th minutes.  Motion carried.


            Moved by Rau, seconded by Aguilera to approve the April 6th audit summary report.  Motion carried.


            Dean Faude gave his monthly report, stating he and Jesse have been patching holes around the Village, and also working on manholes.


            Rick Golz reported a blower at the Wastewater Treatment Plant, which is over 20 years old, needs to be replaced.  It would cost around $1,500 to replace it.  A motion was made by Rau, seconded by Ingersoll to purchase a new blower for the Waste Water Treatment Plant.  Motion carried.


            Rick recently completed the CMAR Report (Compliance Maintenance Annual Report).  This is a 30 page report in reference to influent flow and loadings, effluent quality, ponds, Biosolids quality and management, operator certification etc.  Rick received a Grade A in all categories.  A motion was made by Hunsader, seconded by Aguilera to approve Resolution # 253 for the CMAR Annual Report.  Motion carried.


            Dorchester Days-update on site.  Dean stated they dug up the sewer line by the men’s restroom.  A new pipe was put into the Dorchester Days Food Stand.  4 loads of granite was delivered, which they need to level.


            Gary gave his monthly report.  He stated Dorchester will not be receiving the new mobile data computer for the Squad.  Municipalities had applied for a Grant with Clark County.  Gary recently found out the County will use all of the new computers for their squads, and the municipalities will receive none.  Gary was not very pleased with this action.


            A motion was made by Dunlap, seconded by Hunsader to approve Operators Licenses to Ashlee Goodrich for Point 08, and Lois Klimpke and Melodey Manior for the C Store.  Motion carried.  Aguilera abstained.


            Discussion was held on doing something in memory of former Village President Ted Schwoch who passed away recently.  It was decided to have a plaque made honoring all of the Village Presidents and the years they served.  This will be a continuing plaque where names and years of service can be added in the future.  The plaque will be hung in the Clerk-Treasurer office.


            Monthly winter heat bills for the Memorial Hall were discussed.  Trustee Hunsader stated she thought the Board should give the current lessee the same agreement as we gave the past renter.   A motion was made by Dunlap, seconded by Hunsader to have the Finance Committee look further into the Memorial Hall winter heat bills.  Motion carried.


            It was discussed that the Lessee is responsible to pay all minor repairs.


            Clark County Chief Deputy Jim Backus was present in reference to the County Addressing System.  Creation of road ranges will be put into the Clark County data base.  Liberty Street, Co. Hwy A and Hwy 13 were discussed.  A motion was made by Aguilera, seconded by Dunlap to have the Village Planning and Zoning Committee meet and work with the Clark County Planning and Zoning Commission on this County Addressing System.  Motion carried.


            The sidewalk issue was discussed.  There are several sidewalks that are chipping and some that are heaved up.  It has been quite a while since the Village has maintained sidewalks.  The Sidewalk Committee will check into this.


            Pres. Krause will appoint Committees at the June 1st Board Meeting.


            There was general Board discussion on the Board appointing a Weed Commissioner. Following more discussion, Trustee Koncel volunteered to be the Weed Commissioner.


            Moved by Koncel, seconded by Rau to designate the Tribune Phonograph as the official Village newspaper.  Motion carried.


            Moved by Koncel, seconded by Hunsader to designate the Advantage Community Bank as the official depository for the Village.  Motion carried.

            Trustee Rau gave the Board an update on the Park dam project.  Right now it is on hold because of the snow melt and the continuous rain.  The contractor has been granted an extra 30 days for the completion.  It all depends on the weather.  The Clerk reported the Village received a grant check from the DNR in the amount of $118,885.63.  Recently, reps. from Tiry Engineering Co., Ron Robida, and Dick Hunsader of the Park Board and Pres. Krause met with the Village Attorney in reference to the bid bond for the Park Dam Project for the first contractor.  This company backed out.  The Village Attorney is working on details etc. with the bond company because the contractor did not properly withdraw his bond.


            The Clerk gave an update on the hanging flower baskets donations.  This far, we have collected $565.00 in donations from local businesses.

            A motion was made by Aguilera, seconded by Rau to approve a Temporary Class “B” Retailers License to the Dorchester Park Corp. and a Temporary Operators License to Mary Winchell for the Park.  Motion carried.


            It was decided to change the date of the Village Wide Garage Sales.  It will be June 9th, 10th, and 11th, 9 a.m.-5 p.m.


            The Clerk informed the Board the Village received approval from the DNR for the new water main and sanitary sewer system extensions on So. Front Street.  She also stated we received approval from Randy Anderson, the Clark County Highway Commissioner to replace the existing hydrant on CTH A and reconstruct the intersection of So. Front St. and CTH A.

            The Clerk distributed a letter from Richard Hunsader, Chairman of the Dorchester Joint Review Board.  The letter stated the Joint Review Board met on April 19th.  After discussion and review of the impacts on the taxing jurisdictions involved, the JRB voted to approve the amendments of the districts and the project plans.


            OPEN BOOK with the Assessor is scheduled for Thursday, May 26th, from 5-7 p.m. in the Clerks office.


            BOARD OF REVIEW will be held Thursday, June 2nd from 6-8 p.m. in the Clerks office.


            Dorchester will host the May 25th UCCC Meeting.  It will start with a tour of the laser parts cutting machine at Meyer Mfg., at 5:45 p.m. followed by the meeting in the Clerks office at 7:00 p.m.

            Pres. Krause stated the Employee Committee met a few times in reference to the Clerk-Treasurer position.   They will be doing second interviews next week.  Following more discussion, a motion was made by Koncel, seconded by Rau to include 2 community members to sit on a sub-committee to assist as non-voting members into the hiring of a Clerk-Treasurer.

            The Clerk distributed the Audit Summary Report.

            Moved by Hunsader, seconded by Koncel to adjourn the meeting.  Motion carried. Time adjourned 8:00 p.m.


Judy Robida

Village Clerk-Treasurer

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